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INSTRUCTIONS 


TO 

SUPERINTENDENTS 


AND 

INDIAN AGENTS 


RELATIVE TO 


PURCHASING SUPPLIES, ACCOUNTING FOR PUBLIC FUNDS AND 
PROPERTY, ETC. 


"US 


OFFICE OF INDIAN AFFAIRS, 
July 1 , 1877 . 






WASHINGTON: 

GOVERNMENT PRINTING OFFICE. 

18 7 7 




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INSTRUCTIONS TO SUPERINTENDENTS AND INDIAN 
AGENTS. 


Department of the Interior, 
Office of Indian Affairs, 
Washington , July 1, 1877. 

The following rules respecting the purchasing of supplies, making 
of contracts, accounting for public funds and property, &c., &c., 
are promulgated for the guidance and observance of superintend¬ 
ents and Indian agents. 

PURCHASE OF SUPPLIES. 

1. Purchases of supplies of any kind for the use of the Indiau 
service can only be made under specific authority of the Secretary 
of the Interior, except in the case mentioned in section 3. 

2. The law requires that in general all purchases shall be made 
by contract after due public advertising. Purchases to an amount 
not exceeding five hundred dollars may, however, be made in open 
market, in the manner customary among individuals, aud when any 
exigency of the service exists, purchases may be made in open 
market to an amount not exceeding three thousand dollars ; but all 
purchases of subsistence-supplies must be limited to those articles 
comprising the established Indian ration. With proper care and 
foresight on the part of superintendents aud agents, however, such 
exigencies will but seldom arise. Superintendents and agents are 
not the sole judges of the exigency, but will make, either at the 
time the purchase is made or authority therefor obtained, a full 
report of the facts of the case. So far as practicable, however, 
purchases should be made by contract. At the beginning of each 
fiscal year, or as soon thereafter as funds areavailable, the superin¬ 
tendent or agent should submit an estimate, made as carefully as 
possible, of the quantities of all articles needed for use during the 
entire year, in his office, schools, blacksmith and carpenter shops, 



4 


farm-work, repairs, and erection of buildings, &c., &c. After obtain¬ 
ing due authority he should advertise for proposals for furnishing 
the same, and should award the contract for the several articles 
advertised for to the lowest bidder therefor, stipulating in his con¬ 
tract for such an increase or diminution of the quantities as might 
be rendered necessary by the demands of the service, and for the 
delivery of the articles at such times throughout the year as they 
may be needed. Superintendents and agents, however, should not 
order the delivery of any articles thus contracted for without ob¬ 
taining specific authority from this Office. Where contracts are 
let at any commercial center at a distance from the agency, it might 
be advisable to contract for the delivery of the goods by the con¬ 
tractor at the agency. Where samples accompany the bids, aud 
because of the superiority of the samples, or other good cause, the 
contract is awarded to a bidder not the lowest, the reason for such 
award should be stated. 

3. When treaty-stipulatious or the interests of the service at an 
agency require purchases to be made, a list of the articles to be 
purchased,* with the probable cost of the same, (see form —, page 
—,) will be forwarded to this Office for consideration, and further 
action suspended until the requisite authority is communicated. 
However, such articles as are absolutely necessary (as stationery, fuel, 
and light for office, forage for public animals, &c.) for use pending 
the consideration of a regular estimate, may be purchased in small 
quantities; but in such cases a good and sufficient explanation (of 
which this Office will be the judge) must accompany the vouchers, 
fully setting forth the special exigency that required the purchases 
to be made without authority. 

CONTRACTS. 

4. After due notice has been given by advertisement,! as pro¬ 
vided in paragraph 2, bids shall be opened at the time and place 

* Excepting estimates for medical supplies and hospital stores, which must be 
made on separate blanks. 

t Advertisements for bids or proposals will be made in one or more papers of 
the largest circulation, at the place most eligible for making the proposed pur¬ 
chases ; and they will be so framed that bids or proposals for each article may 
be considered separately, reserving the right to increase or diminish the quantity 
of each twenty-five per centum, and to reject any or all bids. 






5 


designated in such advertisement, and the contract shall be awarded 
to the lowest responsible bidder; but no service shall be performed 
in pursuance of such contract, nor shall any supplies be received 
under it, until after the same has been approved by this Office.* 
Contracts must be accompanied by a properly-executed bond (in a 
sum sufficient to protect the Government from loss) for the faithful 
performance ot the terms thereof, signed by two or more good 
and sufficient sureties, whose sufficiency should be certified by a 
United States judge or district attorney, or the sureties may make 
affidavit, before an officer competent to administer oaths, that they 
are worth the sum for which they each are bound; by a separate 
list of the articles embraced therein, giving quantity, price, total 
cost of each article, and the aggregate cost of all the articles em¬ 
braced therein; by an abstract of all bids or proposals, copies of 
the advertisement inviting the proposals, and of the authority for 
publishing the same, and a clear expression of opinion from the 
contracting officer regarding the fairness of the bids and reasona¬ 
bleness of the prices; also by a “duplicate” or copy of contract 
and bond. 

5. In addition to the foregoing, the following rules, relating to con- 
I tracts, are promulgated : 

1. All contracts and bonds entered into or executed by any officer in the Indian 
; service shall contain the full name and post-office address of all principals and sure¬ 
ties thereto. 

2. Contracts made with firms must be signed by each individual member 
thereof, or be accompanied by duly-attested authority for one member to sign for 
another. 

3. All quantities are required to be stated in words as well as figures. 

6. Attention is called to the following three sections of the Be- 
vised Statutes, as follows : 

Sec. 3744. It shall be the duty of the Secretary of War, of the Secretary of the 
Navy, and the Secretary of the Interior, to cause and require every contract made 
by them severally on behalf of the Government, or by their officers under them 
appointed to make such contracts, to be reduced to writing, and signed by the 
contracting parties with their names at the end thereof; a copy of which shall 

* Every contract must contain a clause to the effect that no member of Con¬ 
gress, officer, or agent of the Government, or any employ^ thereof, has any interest 
in, or shalV derive any benefit or profit, directly or indirectly, therefrom. 





6 


be filed by the officer making and signing the contract in the Returns Office of 
the Department of the Interior as soon after the contract is made as possible, and 
within thirty days, together with all bids, offers, and proposals to him made by 
persons to obtain the same, and with a copy of any advertisement he may have 
published inviting bids, offers, or proposals for the same. All the copies and 
papers in relation to each contract to be attached together by a ribbon and seal, 
and marked by numbers in regular order, according to the number of papers 
composing the whole return. 

Sec. 3745. It shall be the further duty of the officer, before making his return 
according to the preceding section, to affix to the same his affidavit in the follow¬ 
ing form, sworn to before some magistrate having authority to administer oaths: 
u I do solemnly swear (or affirm) that the copy of contract hereto annexed is an « 

exact copy of a contract made by me personally with-; that I made 

the same fairly, without any benefit or advantage to myself, or allowing any 
such benefit or advantage corruptly to the said-, or any other per¬ 

son ; and that the papers accompanying include all those relating to the said 
contract, as required by the statute in such cases made and provided.” And any 
officer convicted of falsely and corruptly swearing to such affidavits shall be sub¬ 
ject to all the pains and penalties now by law inflicted for willful and corrupt 
perjury. 

Sec. 3746. Every officer who makes any contract, and fails or neglects to make 
return of the same according to the provisions of the two preceding sections, 
unless from unavoidable accident or causes not within his control, shall be 
deemed guilty of a misdemeanor, and shall be fined not less than one hundred 
dollars nor more than five hundred, and imprisoned not more than six months. 
(Act of June 2,1862.) 

7. Contracts and bonds executed after the receipt of this circular 
not conforming strictly to the foregoing requirements will be re¬ 
turned, without approval, to the officer issuing the same. 

8. Contracts entered into without due advertisement, are consid¬ 
ered by the accounting-officers of the Treasury as “open market” 
transactions; subject to the same rules as such transactions, and 
are, therefore, prohibited. 

Note.— In addition to the original contract and accompanying 
papers, with duplicate of contract and bond, directed to be for¬ 
warded to this office, a copy should be retained for the files of the 
superintendency or agency and a copy given to the contractor. A 
sworn copy of the contract, together with all of the original bids or 
proposals, as specified in sections 3744-5, above referred to, should 
be forwarded by the contracting officer direct to the “ Returns Office, 
Department of the Interior, Washington, D. 0.” 





7 

EMPLOYES. 


9. It is provided by law that not more than 80,000 shall be paid 
in any one year on account of compensation of employes at any one 
agency,* except in cases where more employes are absolutely neces¬ 
sary, when an increase of this allowance to a sum not greater than 
$10,000 per annum maybe specially authorized by the written order 
of the Secretary of the Interior. Also, that the number and kind 
of employes at each agency shall be prescribed by the Secretary of 
the Interior, and none others shall be employed; and where Indians 
can perform the duties they shall be employed. 

10. -When the services of any employes are necessary at an agency, 
the officer in charge shall forward to this Office his “ descriptive state¬ 
ment” of the persons whom it is desired to employ, stating clearly 
the amount of compensation proposed to be paid in each case, for 
what purposes the services are to be engaged, the necessity therefor, 
and such other particulars as may be necessary to enable the De¬ 
partment to act advisedly and understandingly in the matter, and 
await the action of the Office in the premises. 

11. Temporary service may, however, be engaged to cover any 
sudden emergency requiring immediate attention, but such service 
must not be continued longer than the exigency absolutely requires; 
and a full report of all the circumstances will at once be made to 
this Office. The amount of funds expended in such cases will be de¬ 
ducted from the annual amount allowed for employes at the agency. 

12. Agents will select their employes in accordance with the 
actual’requirements of their agencies, so as to procure the greatest 
benefits for the Indian service, and at the lowest salaries for which 
competent persons can be employed; and, in cases where employes 
are designated, and their pay prescribed by treaty-stipulations, and 
both salary and office are inconsistent with the true wants of the 
Indians, other employes actually needed may be substituted with 
the consent of the tribes and the approval of the Department. 

13. Employes will, in all cases, be expected to perform without 
additional compensation not only the duties for which they are en- 

* Not including salaries of Indian agents which, are provided for separately, 
and not including agencies where, by the terms of treaties, a greater sum is 
appropriated. 






8 


gaged, but also such other duties as the interests and exigencies of 
the service may, in the judgment of the agents, require. In no case 
can two salaries be paid to any employ^. 

14. All persons employed at a stated salary per annum are paid 
quarterly one-fourtli of tlieir salary , whether the quarter contains 90, 
91, or 92 days; therefore, when the services are for a fraction of a 
quarter, the disbursing officer should pay the corresponding frac¬ 
tional part of a quarter’s salary. For example: A is employed at 
$600 per annum, aud renders service from July 1 to September 23, 
inclusive, ff of the quarter; he should receive ff of $150, or $138.55; 
or by proportion, 92 : 85:: 150 = $138.55. 

The following rules established by the Treasury Department for 
the computation of time in making payments to employes of the 
Government, employed at a monthly salary, will be observed, when 
applicable, in all payments made hereafter: 

1. Thirty days will be assumed as the length of each and every 
month in the year. 

2. For any full month’s service performed by persons employed 
by the Government at a stipulated monthly rate of compensation, 
(or yearly salary, if paid in regular monthly or bi-monthly install¬ 
ments,) payments will be made at such stipulated monthly rate, 
without regard to the number of days the month paid for may con¬ 
tain. 

3. In cases when the service commences on an intermediate day 
of the month, and thus embraces only a fractional part thereof, 
thirty days will be assumed to constitute the entire duration of 
such month, whether the calendar length thereof be 28, 29, 30, or Si 
days, and pay will be computed accordingly. 

4. When the service terminates at an intermediate day of the 
month, and hence embraces but a fractional part thereof, the whole 
number of days during which service was rendered in such fractional 
part of a month will be allowed in making payments. 

5. For convenience in calculating service embracing two or more 
months, or parts of months, but one fraction will be made. Thus, 
from the 21st of September to the 25th of November, inclusive , will 
be calculated—from 21st September to 20th October, inclusive, as 
one month; from October 21 to November 20, inclusive, another 


9 


month; and from 21st to 25th November, inclusive , five days— 
making two months and five days. 

6. When two fractions of months occur in any account for service, 
both together being less than a whole month, as from the 21st of 
August to the 10th of September, the calculation of time will be 
from August 21 to 30, inclusive, (ignoring the 31st,) ten days, and 
from the 1st to the 10th September, inclusive, ten days, making 
the time to be paid for twenty days. 

7. Service commencing in February will be calculated as though 
that month contained thirty days; thus, from February 21 to end 
of month, inclusive, ten days will be allowed, though the actual 
time be but eight or nine days: Provided , That when service com - 
mences on the last day of February, payment will be made for only 
one day in that month. 

8. The foregoing rules do not apply to laborers employed at a 
per diem allowance. In computing them, the actual number of 
days are to be ascertained and allowed. 

9. Laborers employed by the mouth and actually performing 
their first day’s labor on the 31st day of any mouth, will be paid 
for that day. 

10. When accounts are hereafter rendered for service stated to 
have been performed from one given date to another, one of the 
days named will be excluded, unless it is specified or clearly shown 
by the form of the account that the service rendered was u inclu¬ 
sive ” of both. 

J. M. BRODHEAD, 

Comptroller. 

15. Monthly reports are required from the following employes, 
viz: physician and principal teacher. They will be made in dupli¬ 
cate, one copy to be forwarded to this Office and one to be retained 
at the agency; and they will contain the information required by 
circular of July 21, 1875, as follows, viz: 

1. The monthly reports are to be prepared, signed, and returned by the ern- 
ployd to the agent at the close of every month, to be forwarded by the latter 
with his own monthly report to this Office. 

2. In the preparation of the statistics of population, health, education, and 
social condition called for in the blanks furnished the physician and teacher, the 



10 

agent will give special care to secure the greatest fullness and accuracy possi¬ 
ble. 

3. The blanks allow of the classification of the returns by tribes, the name of 
each tribe within the agency jurisdiction being written in one of the spaces pro¬ 
vided, and the figures pertaining to the same placed opposite, under their appro¬ 
priate headings. The foot-notes and parenthetical directions in each blank are 
believed to be sufficient for the further guidance of the employes in making up 
their reports, and the agent is expected to see that they are strictly complied 
with, and that these reports are regularly rendered. 

16. It is also a provision of law that agents must state under 
oath, upon rendering their quarterly accounts, “ that the employes 
claimed for were actually and bona fide employed at such agency, and 
at the compensation as claimed, and that such service was neces¬ 
sary ; and that such agent is not to receive, and has not received, 
directly or indirectly, any part of the compensation claimed for any 
other employe: Provided , That when there is no officer authorized 
to administer oaths within convenient distauce of such agent, the 
Secretary of the Interior may direct such returns to be made upon 
certificate of the agent. 77 In this case the duty of an agent is per¬ 
fectly defined, and in order to get exemption from the operations of 
this provision he must make it clear to the Department that it is 
impracticable to comply therewith. This oath or certificate will 
appear upon the quarterly “ Report of Employes,’ 7 and authority to 
“certify 77 must be obtained before said report is forwarded, refer¬ 
ence being made in the certificate to the date of the authority there¬ 
for, otherwise, the amount involved in the pay of employes will be 
suspended against the agent in settlement of his accounts. 

17. Neither the agent, interpreter, or any person whose salary is 
established by law is entitled to rations. At those agencies where 
subsistence is issued to Indians, sales will be allowed to the em¬ 
ployes of such quantities of subsistence stores, from those furnished 
by the Government for the Indians, as may be necessary for the 
support of themselves and families at the contract price, adding 
cost of transportation. The proceeds of such sales are to be brought 
into the ageut 7 s quarterly accounts under the head of “ Miscellane¬ 
ous Receipts, proceeds of sales of subsistence stores to employes, 77 
and must be deposited to the credit of the United States at the end 
of each quarter. 


11 


An abstract of articles sold must accompany the property ac¬ 
counts (see form, page —.) As the sale of rations is an independent 
transaction, the vouchers for the pay of employes should contain no 
allusion to the same. 

TRAVELING-EXPENSES. 


18. The following letter, emanating from the Second Auditor’s 
Office, and the general order of the Department relative to travel¬ 
ing-expenses, are republished for the guidance of all concerned : 

Treasury Department, 

Second Auditor’s Office, 

May 20, 1873. 

Sir : I would respectfully call your attention to tlie authority under which 
allowances are made for expenses incurred hy persons employed in the service 
of the Indian Department while traveling on public business. 

This authority is given in the act of Congress organizing the Department of 
Indian Affairs, approved June 30, 1834, the tenth section of which provides that 
“ when persons are required, in the performance of the duties under this act, to 
travel from one place to another, their actual expenses may be allowed them. 

* It has been the practice of accounting-officers, in auditing accounts 
of this character, to require an itemized account of actual expenses incurred, 
each item to be supported by a voucher, except in instances where it is clearly 
shown to have been impracticable to obtain vouchers, and in such cases a certifi¬ 
cate on honor to that effect. 

In many instances of late the requirement to furnish subvouchers, as indicated 
above, has been disregarded, and the certificate of impracticability to obtain 
them resorted to—in cases, too, where, in the opinion of the accounting-officers, 
vouchers could have been procured without much trouble. Accouuts are now 
being examined in which there are vouchers for traveliug-expenses, containing 
items for services of interpreters and hire of teams; also for beef and flour pur¬ 
chased for distribution to Indians—said items being unaccompanied by the receipts 
of the parties to whom payments are alleged to have been made. 

I would respectfully request that you call the attention of disbursing-agents to 
this matter, and inform them that, hereafter, accounts for traveling-expenses not 
supported by subvouchers will be disallowed, except in cases where it is shown to 
the satisfaction of the accounting-officers that it was impossible to procure them. 

Respectfully, E. B. FRENCH, 

Second Auditor. 

Hon. Commissioner Indian Affairs. 


Approved. 


Second Comptroller’s Office, 

May 21, 1873. 

E. B. CURTIS, 

Acting Comptroller. 



12 


■ < 


[GENERAL order.] 

Department of the Interior, 

Washington , D. C., July 1, 1874. 

Hereafter the expenses of all officers of the Government or other persons, when 
traveling on duty or other public business for or on account of this Department, or 
any of the bureaus connected therewith, will be confined to “ actual traveling- 
expenses/’ usual and essential to the ordinary comfort of travelers, and will em - 
brace the following items of expenditure only, viz : 

I. Fares upon railroads, steamboats, packets, or other usual modes of convey¬ 
ance. 

II. Hire of special transportation, either by land or water, when there are no 
regular means of conveyance. 

III. Ferriage, tolls, aud horse-keeping, when transportation is hired. 

IV. Street-car, or omnibus,or transfer-coach fare to and from depots and hotels, 
and, when there are no such conveyances, moderate and necessary hack-hire, not 
exceeding the legal rates ; also baggage-fees to porters. 

V. Sleeping-car fare for one double berth for each person, or customary state¬ 
room accommodation on boats, steamers, &c. 

VI. Lodging and meals in hotels, en route. 

VII. Hotel-expenses, not exceeding $5 per day, when the detention is incident 
to, or necessary for, the performance of the duties for which the travel is ordered. 

VIII. Necessary meals, en route , but for no other items of refreshment than the 
ordinary food provided for travelers. 

No charge will be allowed for hotel-bills when the detention is unnecessary 
for the execution of the orders under which the journey is performed, nor for 
meals furnished on steamers or other means of conveyance which are included 
in the charge for fare. 

Every officer or other person traveling as above indicated will keep a memo¬ 
randum of the expenditures herein allowed, noting each item upon its being made, 
and the certificate in the case of an officer, or affidavit in the case of any other 
person, to be made on the voucher, will set forth that the different charges in 
detail therein have been taken from and verified by his memorandum ; that they 
are correct and just; that the amount charged was actually paid ; that the num¬ 
ber of days for which the same is charged was necessarily consumed in unavoid¬ 
able delays incident to travel and in the performance of the duty ordered or 
services rendered, and that the journey was performed with all practicable dis¬ 
patch by the shortest usually-traveled routes, under orders, [copy annexed,] or 
for the purpose of-, [here the object of the journey should be fully stated.] 

When unusual routes or expensive means of transportation are charged for, 
explanatory certificates, setting forth the necessity for the same, must accom¬ 
pany the accounts, and, if approved by the head of the Department or the chief 
of the bureau, such charges will be allowed. 

Any officer or other person traveling on duty or public business, as herein pro¬ 
vided, over any of the railroads below named, to which grants or subsidies have 



13 


been made by the United States, and from which payment for freight and trans¬ 
portation furnished for Government service is, by the second section of an act of 
Congress approved March 3, 1873, (U. S. Statutes at Large, vol. 17, p. 508,) 
directed to be withheld, will exhibit his order to the proper officer of the railroad 
company and request transportation, and on receiving the requisite order there¬ 
for will give the company the necessary voucher for the amount of the fare. 

The railroads above referred to are as follows, viz : 

The “Central Pacific,” “Kansas Pacific,” “Union Pacific,” “Central Branch 
Union Pacific,” “ Western Pacific,” and the “ Sioux City and Pacific.” 

All previous orders of this Department in relation to the foregoing subject are 
hereby revoked. 

C. DELANO, 

Secretary. 

19. Vouchers for traveling-expenses incurred by superintendents 
or agents outside their official territory will be made in strict ac¬ 
cordance with the above rules. 

20. Vouchers for traveling-expenses incurred by superintendents 
or agents within the limits of their official territory will contain, in 
addition to the detailed statement and the necessary subvouchers 
required by the foregoing rules, the object and necessities of the 
journey, and the benefits accruing to the Indian service thereby. 

TRANSPORTATION-ACCOUNTS. 

21. The following regulations, governing in this case, have been 
adopted by the accounting-officers of the Treasury, and were pub¬ 
lished in circular from this Office January 2, 1875, viz: 

First. Payment for transportation will only be made on properly-receipted 
bills of lading, for which necessary blanks will be furnished by the Office of 
Indian Affairs. 

Second. Upou the delivery of the goods they will be receipted* by the con¬ 
signee, or in his name by some one duly authorized to sign for him, which au¬ 
thority must be shown. 

Third. Freight will only be paid on presentation and surrender of every copy 
of bill of ladiug, which must distinctly state the entire distance charged for. 

Fourth. In case of loss or damage of the public property, by shrinkage or other- 

* Receipts for transportation of goods or supplies will be given in duplicate, 
which fact will be stated over the signature of the receiptiug-officer—one copy 
of the receipt to be transmitted by said officer to the Office of Indian Affairs per 
first mail, and the other to be given to the carrier, to be by him forwarded. The 
weight of the articles transported should be stated in words as well as in figures. 
Settlement will only be made when both copies are in possession of this Office. 




14 


wise, while in the possession of the carrier, the actual value of such loss or dam¬ 
age, including transportation, should be stated and fully explained on the bill of 
lading.* 

Fifth. Packages of goods and supplies embraced in a bill of lading should be 
so distinctly described by giving marks, numbers, and contents as to clearly 
establish their identity. 

Sixth. It is necessary that the route that the goods are to take should be in¬ 
dicated. 

Seventh. Where stores are shipped over subsidized roads, by a contractor for 
transportation, under a regular written contract with the Indian Department, 
payment in full may be made to the said contractor upon his presenting the usual 
bills of lading. No payment to subsidized roads in any other case will be allowed. 
(See Department order, paragraph VIII.) 

Eighth. Erasures, interlineations, or alterations in bills of lading must be ex¬ 
plained thereon by the issuing or other competent officer, and said explanation 
must be signed by him. 

22. In cases of transportation not under contract, the terminal 
points and the distance between the two should be stated. 

23. The following is a table of “ land-grant railroads.” Settle¬ 
ment for transporting freight over these roads will be made by this 
Office on properly-receipted bills of lading. 


* The agent will express his opinion, on the bill of lading, as to whether such 
loss was actual shrinkage, or whether it was through the negligence of the carrier. 





No payments can be made for transportation ovei' the land-grant portion of the following-named railroads. 


15 





































































Ko payments can he made for transportation over the land-grant portion of the following-named railroads —Continued. 


i 


16 


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Full payments maybe made for transportation over the following-named railroads, with the exception of that portion of the 

Northern Pacific Railroad between Du Lath and Thompson Station. (See column of remarks.) 


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20 


VOUCHERS. 

Class 1.—To regular quarterly accounts. 

24. It is requisite that all vouchers accompanying the regular 
quarterly accounts of disbursing officers be legibly dated, and each 
certificate thereon separately signed and dated ; and the original 
invoices of purchase, when for goods or merchandise of any descrip¬ 
tion, should be attached thereto as subvouchers. Such vouchers 
should, in addition thereto, show the date and place of purchase 
and place of delivery, and the date of authority for incurring the 
expense. 

Invoices and purchase-vouchers must also show a full and com¬ 
plete description of the articles purchased; giving weights, num¬ 
bers, sizes, special names if they have any, &c.; for example : 


5 3^-inch wagons, “Studebaker & Co.’s,” including spring- 

seats, bows, brakes, &c., at $90.. $450 00 

5 kegs nails, 500 pounds—4d, 7 cents; 6d, 7 cents; 8d, 6 

cents; lOd, 6 cents, and 12d, 5 cents. 31 00 

15 prs. wrought-iron hinges, 5 inch, at $6 per dozen. 7 50 


In making payment to temporary or irregular employes, the 
u Pay-roll of irregular employes,” (see form, page—,) should be 
used, so far as practicable, as a voucher for such payments; and 
where the usual form of voucher is used, care must be taken to give 
the exact dates of service and number of days claimed for. 

25. When vouchers are stated at a coin basis, a certificate from 
a proper person (a United States depositary, bank-officer, or post¬ 
master) as to the value of United States currency at the date the 
indebtedness was incurred must accompany the same. 

26. In cases where superintendents or agents are authorized to 
liquidate contract-obligations, the date of such authority must be 
stated on the vouchers taken in the premises, and also a certificate 
from the regularly-authorized inspector (if inspection is required by 
the contract, otherwise such statement should be made by the 
agent) that the articles delivered were of quality equal to the 
requirements of the contract, and reference be made to the con¬ 
tract by its date. 

27. Vouchers of this class will be issued in triplicate, (one copy 
to be retained for the agency-files, and two to be forwarded to this 




21 


Office with the regular accounts.) They should be indorsed with 
their number and the quarter to which they pertain; the name of 
the person in whose favor drawn ; the amount; and, when paid by 
check, the number of the check aud the name of the bank or insti¬ 
tution upon which it is drawn. 

28. Vouchers for the subscription to, or purchase of, newspapers, 
books, maps, or periodicals must be accompanied by the prior writ¬ 
ten order of the Secretary of the Interior for the same. - 

29. Vouchers for stock should show weight aud age. 

30. Vouchers for telegrams should state the line or lines over 
which the messages are sent; the distance between the points of 
transmittal, aud must have attached thereto copies of all messages 
charged for. When a message, to reach its destination, is trans¬ 
ferred to a line or lines other than the one on which started, the 
name of said line or lines and point or points of transfer must be 
given, and if any part of its journey is by mail, the terminal poiuts 
will be stated. 

31. When a telegraph company charges for a message, sent dur¬ 
ing a month other than that for which the account in which the 
charge is made is rendered, explanation of the discrepancy in date 
must be made. 

32. In addition to the foregoing rules, the following regulations, 
established by the Postmaster-General, will govern in the settle¬ 
ment of all telegraphic accounts: 

The rate for all telegraphic communications, sent otherwise than 
over circuits established by the Chief Signal-Officer of the Army 
for the transmission of enciphered weather reports, shall be as fol¬ 
lows, viz: 

One cent per word for each circuit*—not exceeding ten, over the 
wires of any one company—through which it shall be transmitted, 
said rate to be computed subject to the following conditions, viz: 

A distance of two hundred and titty miles, as computed by the 
tables of the Post-Office Department, shall be deemed a circuit. 

If, in computing circuits, there shall be found one or more cir¬ 
cuits and a fraction of a circuit, such fraction shall be deemed a 
circuit. 

* The word “circuit,” as here used, means, not a telegraphic circuit, but a unit 
of distance of tiro hundred and fifty miles. 



22 


If a communication shall be sent a distance of less than two hun¬ 
dred and fifty miles, that distance shall be deemed a circuit. 

When any communication is transmitted necessarily over the 
lines of two or more telegraph companies, the whole distance trav¬ 
ersed by such communication will be used iu computing the num¬ 
ber of circuits, and each company shall receive a pro rata allowance 
of the compensation paid for such communication ; but no company 
shall receive less than the allowance for one full circuit. 

All words of the communication transmitted are to be counted, 
excepting the date and place at which such communication is filed. 

All messages of less than twenty-five words, address and signa¬ 
ture included, shall be rated as if containing twenty-five words, 
and all messages exceeding twenty-five words shall be rated by the 
exact number of words they contain, address and signature included. 

The rate for all telegraphic communications known as the Signal- 
Service weather reports shall not exceed three cents for each word of 
said reports for each circuit over which it may pass in accordance with 
the schedule of circuits and plans of the Chief Signal-Officer of the 
Army, which are now adopted or may hereafter be adopted by him 
for transmitting these reports or such part thereof as he may desig¬ 
nate, in such words or ciphers as may from time to time be directed 
by him. The amount thus estimated is to be taken in full payment 
for said reports; no additional allowance to be made for drops, 
office-messages, or other services or special facilities required by 
the Chief Signal-Officer for the correct and prompt transmission of 
said Signal-Service reports. 

If at any time, from competition or other cause, telegraph-rates 
should be reduced so that a message of ten words may be sent for 
the public at a less rate than that above mentioned for a twenty- 
five-word message, then, and in that case, this order shall be changed 
to meet such lower public rate; it being intended by this proviso 
that in no case shall the Government be compelled to pay more for 
a twenty-five-word message, including address and signature, than 
the public pay for a ten-word message, exclusive of such address 
and signature. 

33. Expenses of telegrams exclusively for the benefit of private 
persons, or of agents, (requesting and granting leaves of absence, 


23 


&c.,) must not be charged to the Government. Messages brought 
into a disbursing-officer’s accounts must be on Government 
business, solely. 

34. Vouchers for advertising must show the date of each inser¬ 
tion charged for, and copies of each insertion showing said dates 
will be attached thereto. There should also be attached to the 
voucher a copy of the authority given by the Secretary of the 
Interior for publishing the advertisement, together with a copy of 
the letter of the agent directing its insertion. The printed rates of 
commercial advertising must also be appended to the voucher. 

Class 2.— Certified vouchers. 

35. Under no circumstances whatever will a voucher of this class 
be issued by a superintendent or an agent, to be presented at this 
Office for settlement, except on the special authority of the Com¬ 
missioner of'Indian Affairs. When such authority has been given, 
the following rules will govern, viz: 

36. The vouchers must be legibly dated; the date and place of 
purchase and of delivery of merchandise stated; and the original 
invoice of purchase attached as sub voucher. If for purchases under 
contract , a reference to the contract, by its date, must be given, and 
the inspection-certificate mentioned in section 26 accompany it; 
if on account of purchases in open market, a copy of the authority 
for making such purchases, in addition to the certificate of the pur¬ 
chasing-officer as to the nature of the exigency justifying the im¬ 
mediate delivery of the articles 5 * that there is no contract for the 
same; that the prices are reasonable, and the lowest for which they 
could be obtained, must be appended, and the amount due stated 
in words; and when for services, must show the dates of commence¬ 
ment and termination, and the period for which service was ren¬ 
dered. Vouchers of this character will be issued in duplicate only, 
and the fact that they are so issued must also be stated in the offi¬ 
cer’s certificate. One copy of this issue will be forwarded by the 
officer to the Office of Indian Affairs in the first mail, and the other 
will be given to the owner, to be by him forwarded for payment. 


See section 2. 




24 


Settlement will only be made and paymeut recommended when the 
full set is in possession of this Office. 

37. The certificates contemplated in the foregoing rules will not 
be valid unless properly dated and signed by the officer issuing 
the voucher. 


RECEIPTS. 

38. When articles of any kind have been delivered at an agency 
under the terms of any approved contract, (whether made by this 
Office, the superintendent, or the agent,) and an inspection of said 
supplies has been made by a duly authorized inspector, as mentioned 
in section 26, the agent will issue his receipt in duplicate (stat¬ 
ing such fact over his official siguature) therefor, said receipt to be 
issued and disposed of in the manner prescribed for “certified 
vouchers.” (Section 36.) The number or quantity of the articles, 
&c., or weight, must be stated in ivords , and where weight is men¬ 
tioned it should be specified whether the same be net or gross; when 
for beef-cattle, the number of head , as well as the weight of the same, 
will be stated, and also the manner in which the weight was deter¬ 
mined. 

39. When articles have been delivered by a transportation con¬ 
tractor, the agent will receipt the bills of lading in a proper manner, 
being governed in this matter by the rules under head of “ trans¬ 
portation accounts.” 

40. All references in certificates to number, weight, and prices 
of articles paid for, or to be paid for, .together with aggregate 
amount involved, should be given in words as well as figures. 

41. In connection with this subject, attention is directed to the 
provisions of the following circular, dated November 13,1873 : 

1. The practice which prevails, to some extent, among agents in the Indian 
service of receiving beef-cattle and other supplies from contractors in advauce of 
the time fixed by the coutract for delivery of the same, has been the cause of 
much embarrassment to this Office. 

2. In contracting for such supplies the Department invariably reserves the 
right to vary the quantity to be delivered at the several times specified in the 
contract, a precaution necessary for the interests of the service, as it is impossi¬ 
ble to determine in advance, with any degree of accuracy, the amounts which 
the service may from time to time require. 


25 


3. Hereafter, therefore, no delivery of supplies will be made, and no receipt 
given, in excess of the amount provided for by the terms of the coutract, unless 
the consent of the Department to vary the quantity thus delivered and received 
shall first have been received. 

ISSUES TO INDIANS. 

42. All articles furnished any tribe or band of Indians shall be 
issued by the agent or superintendent of such tribe or band to the 
heads of families when practicable, in such manner as may be 
deemed best, and the delivery of all such articles, or annuities of 
any character, shall be made in the presence of the interpreter, 
who shall certify that he fully explained the nature of the issue, and 
also in presence of two disinterested witnesses, who shall attest by 
their certificate the receipt thereof, and who shall also declare their 
entire disinterestedness in the matter; and no receipt (see form, 
page —) by Indians for goods or property to any superintendent or 
agent shall be valid to discharge such officer, unless the same be 
accompanied by the certificates of such persons, showing that said 
goods were actually delivered. 

43. The following extracts from the United States Statutes on 
this subject explain themselves, and agents are reminded that a 
strict compliance with their provisions (as well as the requirements 
of the foregoing paragraph) will be rigidly enforced, and agents are 
required to present with their quarterly accounts a certificate to the 
effect that the provision of section 3, of the act of March 3, 1875, in 
relation to labor by the Indians, has been complied with: 

Sec. 3. That for the purpose of iuduciug Indians to labor aud become self- 
supporting, it is provided that hereafter, iu distributing the supplies and annui¬ 
ties to the Indians for whom the same are appropriated, the agent distributing 
tfie same shall require all able-bodied male Indians between the ages of eighteen 
and forty-five to perform service upon the reservation, for the benefit of them¬ 
selves or of the tribe, at a reasonable rate, to be fixed by the agent in charge, aud 
to an amount equal in value to the supplies to be delivered; and the allowances 
provided for such Indiaus shall be distributed to them only upon condition of the 
performance of such labor, under such rules and regulations as the agent may 
prescribe: Provided, That the Secretary of the Interior may, by written order, ex¬ 
cept any particular tribe, or portion of tribe, from the operation of this provis¬ 
ion where he deems it proper aud expedient. (Act of March 3, 1875.) 

Sec. 2. That for the purpose of properly distributing the supplies appropriated 
for in this act, it is hereby made the duty of each agent in charge of Indians, aud 


26 


having supplies to distribute, to make out rolls of the Indians eutitled to supplies 
at the agency, with the names of the Indians and of the heads of families or lodges, 
with.the number in each family or lodge, and to give out supplies to the heads of 
families and not to the heads of tribes or bands, and not to give out supplies for a 
greater length of time than one week in advance: Provided, however, That the 
Commissioner of Indiau Affairs may, in his discretion, issue supplies for a greater 
period than one week to such Indians as are peaceably located upon their reserva¬ 
tion, and engaged in agriculture: Provided, however, That no purchase of supplies 
exceeding in the aggregate five hundred dollars in value at any one time shall be 
made without advertisement, except in case of exigency, when purchases may be 
made in open market, in amount not exceeding three thousand dollars. (Act of 
March 3,1877. 

44. Immediately upon the completion of the census called for by 
section 2 of the act of March 3, 1877, above quoted, a copy of the 
census roll should be transmitted to this office. The issue of rations 
for a longer period than one week can be allowed only upon specific 
authority, to be previously obtained. 

45. Supplies must in all cases be issued by weight. Wheu the 
number of Indians at an agency and the foregoing requirement 
for the issue of supplies to the heads of families, render it imprac¬ 
ticable, with the limited clerical force of an agency, to weigh out each 
allowance of rations and complete the issue to the tribe in one 
day, a division of the tribe into bands should be made, and sepa¬ 
rate days or parts of days appointed in which to issue to each 
band. 

46. Until further instructions, at all agencies where supplies are 
issued and the kinds aud quantities of supplies furnished justify 
such issues, the following will constitute the ration. Where the 
habits of the Indians and the amount of aid furnished by the Gov¬ 
ernment have heretofore resulted in the issuance of a smaller ratiqn 
than that herein named, such diminished ration should not be 
increased. The ration herein named is a maximum, which should 
be reduced whenever practicable. 

To 100 rations: 

Beef, 300 pounds, (gross.) Beans, 3 pounds. 

Flour,* 50 “ * Pork, 10 “ 

Corn,* 50 “ Salt, 1 “ 

* Hard bread, 25 pounds, in lieu of either flour or corn ; 40 pounds in lieu of both. 




27 


To 100 rations: 


Coffee, 4 pounds. 
Sugar, 8 u 


Tobacco, J pound. 
Soap, 1 “ 


QUARTERLY ACCOUNTS. 


47. All disbursing officers of this Department are required to 
render their cash aud property accounts as soon after the expira¬ 
tion of each quarter as practicable. A delay of more than thirty 
days after the expiration of a quarter in rendering such accounts 
may subject the delinquent officer to legal proceedings under sec¬ 
tion 5491* of the United States Revised Statutes, in addition to an 
action against his surety for the recovery of the public funds and 
property in his hands. 

48. Special care must be taken in the disbursement of public 
moneys to prevent misapplication of funds. No sufficient excuse 
can be offered for misapplying funds received by requisition from 
this Office, as with each notice of the issue of such requisition there 
is a tabular statement aud a special letter of instructions, setting 
forth clearly and fully the applicability of the funds under each 
head and subhead of appropriation, and even the objects for which 
they shall be used. Furthermore, at agencies where funds are pro¬ 
vided under treaty stipulations, the treaties generally prescribe the 
manner of expending such funds. Treaty-funds cannot be diverted 
from the objects for which appropriated without the consent of 
the tribes, expressed in general council, which consent, stated in 
writing, must be approved by the Secretary of the Interior, and the 
approval communicated to the officer, before the diversion can be 
made. A copy of the approval referred to must accompany the 
quarterly accounts when forwarded to this Office. 

49. No credit can be allowed to any disbursing-officer or agent 
for money expended under a head of appropriation exceeding the 

* Section 5491 is as follows: “ Every officer or agent of the United States who, 
having received public money which he is not authorized to retain as salary, pay, 
or emoluments, fails to render his account of the same as provided by law, shall 
be deemed guilty of embezzlement, and shall be fined in a sum equal to the 
amount of money embezzled, and shall be imprisoned not less than six months 
nor longer than ten years.” 




28 


amount in bis hands under that head, and u ider no eircu nstances 
can a transfer of funds be made by a disbursing-officer from one 
head of appropriation to another. 

50. The quarterly accounts will be made in triplicate; one copy 
to be retained at the agency, and duplicates forwarded to this Office. 

51. The proper papers to a complete quarterly account are— 

CASH. 

52. Account-current , which must show upon the credit side all 
moneys received under the proper heads of appropriation; and on 
the debit side the aggregate of disbursements, as per accompany¬ 
ing abstracts ; also the date of the bond under which the funds in 
each account-current are chargeable to the officer. 

53. Abstract of disbursements, showing the funds disbursed, under 
their proper heads of appropriation, as designated in tabular state¬ 
ments of remittances; the names of persons* (as they appear in the 
vouchers) to whom moneys are paid aud on what account, with 
dates and numbers of the vouchers ; these vouchers to be arranged 
numerically, and each amount carried out under proper heads of 
appropriation, which should appear at the top of the several col¬ 
umns on the abstract. In no case will funds be designated by the 
purposes for which they are applicable, but always by the name of 
the appropriation under which they are received. 

54. All current expenses should be paid in, and vouchers ren¬ 
dered with the accouuts of the quarter in which the expense was 
incurred. If, however, from the non-receipt of funds, or other good 
cause, (which must be fully stated on the voucher,) payment can¬ 
not be made during the current quarter, it may be made in the quar¬ 
ter next succeeding, but in no case at auy later period. A list of 

*The monthly receipt-roll will be an exception. It will contain the names of 
all employes at the agency, including agent and interpreter. It will be desig¬ 
nated in the abstract of disbursements as vouchers 1, 2, aud 3, Monthly Reoeipt- 
Roll. The form for this roll is printed to include both first and last day of serv¬ 
ice, but in case of discharge of an employ6, unless full service is performed on 
day of discharge, never state the last day, but the preceding one. 

Agents are required to certify on this roll, or on any voucher for services, for 
their own or employ6s’ salaries, as to the time they have been absent from their 
agency or post of duty. 



, 29 

such outstanding liabilities must accompany the quarterly cash ac¬ 
count. 

(1) In case no disbursements are made during any quarter, ageuts 
should forward an account-current statiug that fact. 

(2) Agents should not bring fractions of cents into their account- 
current or abstract. 

55. All vouchers which appear in the abstract must accompany 
the same. (See paragraphs under head of “ Vouchers ” for manner 
of preparing them.) 

56. Report of employes , in duplicate, to be made as instructed in 
these regulations, must accompany the agent’s accounts. 

57. A circular relative to the quarterly accounts was issued by 
this Office April 1, 1875, and attention is again called to the reg¬ 
ulations thereby established, viz: 

1. The practice of disbursing-officers of this bureau of mixing their accounts 
and rendering them continuous under different bonds, as if no divided responsi¬ 
bility existed, is causing embarrassment in the settlement of accounts, and must 
be discontinued. 

2. Whenever, for any reason, a disbursing-officer gives a new bond, the accounts 
of such officer up to the time the new bond is executed should be kept separate 
and distinct from accounts accruing subsequently, in order that there may be no 
difficulty in ascertaining the liability of the sureties on each boud. Any balance 
in the hands of the officer at the date of executing his uew bond must be laced 
in a United States depository, to the credit of the United States, instead of being 
taken up and carried to account of the new bond. 

3. In making a transfer or deposit, reference should be made to the date of the 
bond to which the amount iuvolved is to be charged, and the appropriations to 
which it is to be refunded. 

4. In all cases where one series of service ends and another begins during a 
quarter, accounts are not to be made up and rendered to the end of that quarter. 
For example: The commission of A. B. expires ou the 9th of May; he is re-ap¬ 
pointed, and gives a new bond on the 10th of May ; the accounts are to be rendered 
up to the 9th of May, inclusive, iu one series, and a second series commences on 
the 10th of May and ends on the 30th of June, inclusive, and so on, quarter- 
yearly, until such time as he may cease to be in office. 

PROPERTY. 

58. Property-return. This return will show all public property re¬ 
ceived, issued, and remaining in the hands of an officer,* by ab¬ 
stracts. 


30 


59. Abstract A will show all articles purchased by the agent in 
the quarter, the date of purchase, and the number of the voucher 
representing such purchase. 

60. Abstract B will show all articles received from contractors and 
by consignment for which receipts have been given or bills of lading 
signed, giving, so far as possible, the names of parties from whom 
the goods were purchased; each delivery to be taken up sep¬ 
arately AND TO CORRESPOND IN QUANTITIES WITH THE SEP¬ 
ARATE RECEIPTS GIVEN BY THE AGENTS. 

61. Abstract C will show all property fabricated, &c., at the 
agency. 

62. Abstract D will show all property issued to Indians, and must 
be supported by proper vouchers. 

63. Abstract E will show articles sold to employes, and must be 
supported by properly-written receipts. 

64. Abstract F will show all articles expended at agency—station¬ 
ery, fuel, mill and farm supplies, supplies for shops, &c., and will 
be supported by the written certificates of the agent as to its cor¬ 
rectness. This abstract must be sustained by the certificate of the 
miller, farmer, or other employe, so far as relates to the articles ex¬ 
pended under his supervision, the disposition made of each article 
to appear on the certificate. 

(1) An affidavit of one or more disinterested persons is required, 
in addition to the certificate of the agent, in all cases of loss of prop¬ 
erty, whether destroyed, strayed, stolen, or died, setting forth all 
the facts and circumstances, and that the loss occurred through no 
negligence of the agent or employes. This oath may be adminis¬ 
tered by the agent without expense. 

(2) Property must be taken up in definite quantities, i. e., pounds, 
gallons, &c., not by barrels, sacks, &c. 

(3) The explanations made by agents in answer to exceptions 
taken in the Office of Indian Affairs to their cash accounts must be 
transmitted separately from those taken to his property accounts. 


* Excepting medical supplies and hospital stores, which must be made on a sep. 
arate return. 




31 


(4) All papers pertaining to quarterly accounts, including an¬ 
swers to exceptions, must be forwarded in duplicate, except sub- 
vouchers for traveling expenses, &c., which may be taken siugly 
and a copy made to accompany the duplicate account. 

PUBLIC FUNDS. 

1.—MANNER OF CARING FOR. 

65. Disbursing-officers are required by law to keep the public 
funds advanced to them for disbursement on deposit in some au¬ 
thorized depository, and in no case will they be permitted to have 
any large sum in hand at the agency. All payments should be made 
by check,* but for convenience the officer will be permitted to pay 
employes and liquidate indebtedness on account of incidental ex¬ 
penses, in cash, if he so desires. 

66. For the guidance of superintendents and agents in the matter 
of keeping funds on deposit, circular-letter of February 1, 1875, is 
republished : 

The attention of the Secretary of the Treasury having been called to the fre¬ 
quent depositing in unauthorized depositories by disbursing-officers of the United 
States of funds intrusted to them for disbursement, he has furnished the following 
list of officers and banks which have been specially designated under the act of 
June 14, 1866, for the reception, safe-keeping, and disbursement of funds intrusted 
to disbursing-officers of this Department : 


State. 

City. 

Office or bank. 

Securities. 

Arizona 

Tucson. 

United States depository.. 


Arkansas. 

Little Rock. 

Merchants’ National Bank of.. 

$70, 000 

California 

San Francisco .. 

United States assistant treasurer. 

Colorado 

Denver. 

Colorado National Bank of. 

50, 000 

Do . 

... do . 

First National Bank of. 

50, 000 

Connecticut 

Hartford. 

Charter Oak National Bank of. 

100, 000 

Dakota 

Vankton. 

First National Bank of. 

30, 000 

Delaware 

Wilmington 

.do.... 

60, 000 

nf Columbia 

Washington .... 

Treasurer United States . 

Illinois 

Chicago.. ..._ 

United States assistant treasurer. 


Do 

Centralis. 

First National Bank of.-.. 

75, 000 

Do 

Quincy. 

.do. 

100, 000 

Do. 

Springfield. 

.do. 

200, 000 


* Checks must he indorsed with the appropriations upon which drawn, and the object 
for which payment is made. 













































State. 

City. 

Office or bank. 

Securities. 

Indiana. 

Indianapolis ... 

First National Bank of.... 

$100, 000 

Do. 

.. do. 

Indianapolis National Bank of. 

ioo[ 000 

Do. 

Madison. 

First National Bank of. 

70i 000 

Iowa . 

Dubuque . 

Commercial National Bank of. 

*50, 000 

Do. 

...do . 

First National Bank of.. 

50’ 000 

Do. 

Sioux City. 

.do . 

95’ 000 

Kansas. 

Leavenworth . 

.do . 

200j 000 

Do . 

Lawrence. 

National Bank of. 

200’ 000 

Kentucky. 

Louisville. 

First National Bank of. 

aoo; ooo 

Louisiana. 

New Orleans .. 

United States assistant, treasurer.. 

Maine. 

Augusta. 

Granite National Bank of. 

50, 000 

Do. 

Bangor . 

First National Bank of.. 

70j 000 

Do . 

Portland. 

.do... 

200' 000 

Do . 

... do.. 

Merchants’ National Bank of. 

ioo; 000 

Maryland. 

Baltimore. 

United States assistant treasurer... 

Massachusetts. 

Boston. 

.do... 


Michigan. 

Detroit. 

Second National Bank of.. . 

250, 000 

Do. 

Grand Rapids .. 

City National Bank of.... 

50, 000 

Minnesota. 

Saint Paul. 

First National Bank of.. 

200, 000 

Do. 

_do. 

Second National Bank of .. _ 

260 000 

Do. 

... do. 

Merchants’ National Bank of_ 

100, 000 

Missouri. 

Saint Louis. 

United States assistant treasurer. 

Montana. 

Bozeman. 

First National Bank of. 

50, 000 

Do ....>.. 

Helena. 


Nebraska. 

Omaha.. 


100 000 

Do. 

... do. 

Omaha National Bank of ... 

150 000 

New Hampshire. 

Concord . 

First National Bank of.__ 

9o’ 000 

Do... *. 

Portsmouth _ 

.do. 

122 000 

New Jersey. 

Tienton . 

.do . 

100, 000 

New Mexico. 

Santa F6. 

United States designated depositary 

New York. 

New York. 

United States assistant treasurer 


Do. 

Buffalo. 

United States designated depositary 


Do. 

Albany. 

Merchants’ National Bank of 

200 000 

Do. 

Brooklyn. 

Nassau National Rank of 

150 000 

Do. 

Canandaigua.... 

First National Bank of 

100 000 

North Carolina. 

Raleigh. 

Raleigh National Bank of_ 

150, 000 

Ohio. 

Cincinnati. 

United States assistant treasurer 

Do. 

Cleveland. 

Merchants’ National of . 

225 000 

Do. 

Columbus. 

National Exchange Rank of 

100 000 

Oregon . 

Portland. 

First National Rank of 

200, 000 

Pennsylvania. ... 

Philadelphia.... 

United States assistant treasurer. 

Do . 

Pittsburgh. 

United States designated depositary .... 


Do. 

Erie. 

First National Rank of 

**n non 

Rhode Island. 

Providence . 


150 000 

South Carolina. 

Charleston. 

United States assistant treasurer 


Tennessee. 

Knoxville. 

East Tennessee National Bank of 

k n nnn 

Do. 

Nashville. 

First National Rank of 

150, 000 

Texas . 

San Antonio ... 

San Antouio National Bank of 

Virginia. 

Richmond. 

First National Bank of 

ion nnn 

Vermont. 

Burlington. 

Merchants’ National Bank of.... 

125 000 

Do . 

Montpelier. 

Montpelier National Bank of 

inn nnn 

Do. 

Rutland. 

Rutland County National Bank of 

1UU, uuu 

Wisconsin. 

Madison. 

First National Bank of. 

t)U, UUU 

75 000 

Do. 

Milwaukee_ 


onn nnn 

Do. 


National F.xchnncre Rank of 





1 <D, UUU 


* Special, for pension-agent at Marion only. 

A. strict compliance with the requirements oftlie act of«Junel4 } 1866, lierein re - 
ferret! to, is enjoined upon all officers of the Indian service. 









































































































































































33 


2.— DEPOSITING FUNDS. 

67. When a disbursiug-officer deposits to the credit of the United 
States any public moneys that may have come into his possession, 
he will transmit the original certificate of deposit to the Secretary 
of the Treasury and the duplicate to this office. 

68 . In no case are certificates of deposit required to be filed with 
accounts rendered by Government officers, nor does such a disposi¬ 
tion of any certificates of deposit secure to the officers transmitting 
them proper credits in their accounts. Credits are only given offi¬ 
cers in the settlement of their accounts upon warrants, which war¬ 
rants are issued by the Secretary of the Treasury, and based upon 
the original certificates of deposit. In taking credit in their accounts- 
current, however, for deposits made, officers should state specifically 
the date of the deposit, and the designation and location of the de¬ 
pository in which the deposit was made, as well as the source, &c. 

69. On the 1st day of July of each year, all disbursing-officers 
are required to deposit to the credit of the United States all unex¬ 
pended balances of appropriations remaining in their hands for the 
fiscal year ending the 30th June preceding, not required to pay in¬ 
debtedness incurred prior to said 1st of July, the certificates of 
deposit to be disposed of as directed above, as unexpended balances 
of Indian appropriations made for one fiscal year cannot be used for 
the service of another fiscal year. This must include all funds of 
every character, except such as are classed under the head of “ Mis¬ 
cellaneous receipts, 77 as defined in Office letter of January 24, 1877. 
If any portion of the amount so deposited be available for expendi¬ 
ture without limit, as are permanent money annuities, interest, trust- 
funds, and proceeds of lands, the amount thereof, if necessary, will 
be again remitted. 

3.— REPORTING BALANCES. 

70. The rules of the Treasury require disbursing-officers to report 
at the close of each week and month the balances of public funds 
in their hands or on deposit. 

71. These reports must contain a correct statement, and b e promptly 
forwarded every Monday morning and on the first day of each month 
respectively. 

3 


34 


DEFICIENCIES. 

72. Section 6 of the act making appropriations for the Indian 
service for the fiscal year ending June 30, 1876, is as follows: 

That hereafter it shall be the duty of the Secretary of the Interior, and the offi¬ 
cers charged by law with the distribution of supplies to the Indians, under appro¬ 
priations made by law, to distribute them and pay them out to the Indians entitled 
to them, in such proper proportions as that the amount of appropriation made for 
the current year shall not be expended before the end of such current year, so as to 
prevent deficiencies; and no expenditure shall be made or liability incurred ou 
the part of the Government on account of the Indian service for any fiscal year 
(unless in compliance with existing law) beyond the amount of money previously 
appropriated for said service during such year. 

73. Officers of the Indian service will take notice that no deficien¬ 
cies will be allowed under any circumstances, and a disobedience of 
the above section may subject the offender to dismissal. 

MISCELLANEOUS. 

74. The following extract from United States statutes is again 
published for the guidance of superintendents and Indian agents : 

Sec. 10. * * * Each Indian agent shall keep a book* of itemized expendi¬ 
tures of every kind, with a record of all contracts, together with the receipts of 
money from all sources; and the books thus kept shall always be open to inspection; 
and the said books shall remain in the office at the respective reservations, not 
to be removed from said reservation by said agent, but shall be safely kept and 
handed over to his successor; and true transcripts of all entries of every character 
in said books shall be forwarded quarterly by each agent to the Commissioner of 
Indian Affairs: Provided , That should any agent knowingly make any false entry 
in said books, or in the transcript directed to be forwarded to the Commissioner of 
Indian Affairs, or shall knowingly fail to keep a perfect entry in said books as 
herein prescribed, he shall be deemed guilty of a misdemeanor, and, on conviction 
before any United States court having jurisdiction of such offense, shall be fined 
in a sum not less than five hundred nor more than one thousand dollars, at the 
discretion of the court, and shall be rendered incompetent to hold said office of 
Indian agent after conviction under this act. (Act approved March 3, 1875.) 

75. Agents are directed to forward the transcript referred to above 
to this Office, immediately upon the expiration of each quarter, and 
separate from the regular quarterly accounts of the agency. 

76. Disbursing-officers of this Department are required to make 
a return on the 30th day of June, annually, of all checks issued by 

* To be obtained at this Office. 




35 


them, and which may then have been outstanding and unpaid for 
three years and more, stating fully in such report the name of the 
payee, for what purpose given, the office on which drawn, the num¬ 
ber of the voucher receive:! therefor, and the date, number, and 
amount for which it was drawn, and, when known, the residence 
of the payee. 

77. All erasures or alterations on receipts, vouchers, or other 
official papers must be explained by the party issuing the same; 
when issued before a magistrate, the explanation must be verified by 
his initials. 

78. All transfers of public money between, disbursing-agents must 
be immediately reported by the transferring officer to the Second 
Auditor of the Treasury, by forwarding a duplicate of the receipt 
taken. 

79. All moneys turned over from one disbursing-officer to another, 
on any pretext ivliatsoever, must be treated as a transfer , and so entered 
on the accounts-current. Agents should pay their own salaries. 

80. All moneys received from sale of Government property, 
or from any other source than by advances from legislative appro¬ 
priations, except “ Miscellaneous receipts,” as referred to in section 
69, page —, of these instructions, must not be expended, but ac¬ 
counted for to be covered into the Treasury. 

81. When it is deemed advisable by superintendents or agents to 
dispose of public property, a full statement of the facts in the case 
will be communicated to this Office in an application to sell the 
same; and when the authority is given and the sale made, the pro¬ 
ceeds thereof, after defraying therefrom the expenses incident 
thereto, will be deposited in the manner prescribed in the preceding 
rule. 

82. Signing or certifying vouchers or receipts in blank is fraught 
with evil, and is strictly prohibited. 

83. Disbursing-officers must not act as attorneys for persons enti¬ 
tled to annuities. Under sections 189 and 365 of the United States 
Revised Statutes, the employment of attorneys or counsel, at the 
expense of the United States, is forbidden by law. 


36 


84. The practice of borrowing from one appropriation for the 
benefit of another, or making expenditures in excess of available 
appropriations, is prohibited by law, and must be discontinued. 
Agents and others are advised that expenditures in excess of the 
amount standiug to their credit under the particular appropriation 
to which the expense is chargeable, will be disallowed in their 
accounts. (See Revised Statutes, sections 3678, 3679, 3732.) 

85. Xo person, at his own option, can create a legal claim on the 
United States by advancing his own private funds, or borrowing 
money for disbursements. 

86 . Superintendents, or agents, are not permitted to pay indebt¬ 
edness created by their predecessors, except salaries or wages due 
employes, and vouchers or wages due employes can only be paid 
upon instructions from this Office, and after the same shall have 
been satisfactorily attested by the affidavit of the agent under 
whom the services were rendered. All other claims must be 
referred to the Department for settlement. 

87. An agent paying the balance of salary due his predecessor 
or other disbursing-officer, does so in violation of law. All such 
claims must be settled at the Treasury Department. 

88 . When a disbursing-officer makes an illegal or double pay¬ 
ment on the order of a superior, he does it at his peril, and the 
Government reserves the right to charge it to either or both. 

89. Agents are required to forward to the Second Auditor’s Office, 
at the close of every month, a schedule of all certified vouchers and 
receipts issued during said month, and a duplicate of the same to 
this Office. 

90. Witnesses to payments or other transactions must affix their 
signatures opposite every mark witnessed. Certificates of inter¬ 
preters and others must be so worded as to show distinctly what 
they are certifying to—in case of payments by giving names, num¬ 
bers, or amounts, or all of them. A certificate as to the correct¬ 
ness of the “ foregoing” is not sufficiently explicit. 

91. Credit will not be given a disbursiug-officer for a transfer of 
funds to an officer or other person not under bonds until the money 
has been satisfactorily accounted for. 


37 


92. An officer having property or funds cannot escape accounta¬ 
bility by surrendering them to persons not authorized to receive 
them, and all issues of wagons, agricultural implements, &c., when 
not made upon specific authority previously obtained, must be 
supported by a full statement of the reasons for making the issue. 

93. Agents must not purchase postage-stamps or blanks, as they 
are furnished upon application to this Office. 

94. Only one subject will be embraced or referred to in any one 
communication, every different matter being made the subject of a 
separate letter. 

95. Purchases should not be made from employes of the Indian 
Department. 

96. The address of the claimants should be on every claim, and, 
in all cases, the Christian or given name, as well as the surname, 
should be given in full. 

97. Vouchers must show correctly the character of the charge 
for which payment is made or claimed. Purchasing articles, or en¬ 
gaging services, and charging for them under false and erroneous 
names, has never been permissible, and will not be allowed, either 
as a claim or in the settlement of agents’ accounts. 

98. On leaving the service, disbursing-oflficers are required, imme¬ 
diately, to complete the rendering of their accounts, and to deposit 
any balance on hand in some United States depository, forwarding 
the original receipt taken to the Treasury Department. A failure 
to comply with this requirement will subject the delinquent to an 
immediate suit on his bond. 

99. Disbursing-oflficers, on leaving the service, are requested to 
keep this Office, and the Second Auditor’s Office, advised of their 
address, in full, until their accounts are finally settled. 

100 . No accounts, books, papers, orders, circulars, or other docu¬ 
ments, comprising the agency files and records, can be removed by 
any agent or other persons. An agent may make copies of official 
papers for his own use, but under no circumstances will he be 
permitted to carry away papers, &c., pertaining to the business of 
the agency. When an agent is leaving the service he will make an 
inventory of all such documents, &c., in triplicate, one to be re¬ 
tained at agency, one to be forwarded to this Office immediately 


38 


after the transfer is made, by the officer to whom it is made, and 
one to be retained by the outgoing agent. The receipt of the arti¬ 
cles named in the inventory will be acknowledged by the incoming 
agent to whom the transfer is made, who, in like manner, will be 
held responsible for papers, &c., pertaining to the agency files and 
records. 

101. A rigid compliance with all the requirements of these regu¬ 
lations will be enforced, and any papers or accounts not conforming 
strictly thereto will be returned to the officer, while a continued 
disregard of the same may cause the offender to be suspended 
from office. 

102. All instructions conflicting with the rules contained herein 
are hereby rescinded. 

103. The receipt hereof will be promptly acknowledged. 

J. Q. SMITH, 

Commissioner. 


APPENDIX. 


The following are specimens of the forms to be used in making, 
the reports and accounts to be rendered by disbursing-officers of 
the Indian Department. Superintendents and agents will, by 
timely requisition on this office, keep a constant supply on hand 
of the kind of blanks needed. 










AGENCY OF 


THE UNITED STATES in account-current with-for the quarter 

ending-, 187—. 

Dr - Cr. 


Date 


Amount. 

Date. 


Amount. 



1 

1 

* 





♦ 

H 

i 


I certify, on honor, that the above account is just and true as stated ; that the disbursements 
have been faithfully made for the objects expressed in the vouchers; and that the accounts 
given embrace all the public money received by me, and not heretofore accounted for. 

-, 187—. 


agency, 












































42 



Agency -'- 

ACCOUNT-CURRENT, 
_ quarter, 187—. 







ABSTRACT OF DISBURSEMENTS made by-, in the quarter endin 




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I certify, on honor, that the above abstract is correct and. tine. 



















































































ABSTRACT 


quarter, 187 —. 








45 


THE UNITED STATES 

To-—-Dr. 


i 

Date. 


Dollars, ('is. 


i 



Received, at-, 187—. 

of-dollars 

in full of the above account. 

I certify, on honor, that the above account is correct and just, and that I have actually, this 
-day of-, 187—, paid the amount thereof. 

Notes. —All vouchers must show a sufficient explanation of the objects and necessity of the 
expenditure. 

The dates, rates, and places at which services were rendered must, in all cases, be 
stated. 

For proper manner of itemizing vouchers, see section 24, page-. 


f 

























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\ 

46 




VOUCHER. 

/ 

No -, abstract - 

- quarter, 187 — 

/ 












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PAY-ROLL OF IRREGULAR EMPLOYES. 


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48 


Voucher No.-— . 

ABSTRACT, 

—-quarter, 187- . 


/» 


RECEIPT-ROLL 


OF 

IRREGULAR EMPLOYES, 

PAID BY 


Indian Agent 


In the month of-, 187—. 


This roll will be used in lieu of ordinary voucher, 
and must contain the name of every irregular employe 
at the agency. 









(Voucher to abstract of disbursements.) 




49 


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50 


Voucher No._ 

TO 

ABSTRACT OF DISBURSEMENTS, 
__ quarter, 18_ 


RECEIPT-ROLL 


- OF 

REGULAR EMPLOYES, 

PAID BY 


Indian Agent, 


In the month of 


18 _ 




This roll will he used in lieu of the ordinary voucher, 
and must contain the name of every regular employe 
at the agency, including agent and interpreter. 

To he made in triplicate; one copy retained by officer, 
two transmitted to the Indian Office, with abstract of 
disbursements, within thirty days after the end of the 
quarter. 












51 


Voucher No.-. 

ABSTRACT, 
-quarter, 18—. 


ANNUITY PAY-ROLL, 

-INDIANS. 






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ANNUITY PAY-ROLL. 


53 


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54 


(Form. 3.) 

ANNUITY PAY-ROLL. 

CERTIFICATE OF WITNESSES. 

TFe, the undersigned, hereby certify, on honor, that we were present and witnessed the pay¬ 
ment by-, United States Indian agent, on the respective dates mentioned in the 

foregoing pay-roll, of the several sums to the individuals, opposite whose names our signatures 
are affixed as witnesses, and that we saw said individuals sign the same, by writing their names 

or making their marks ; and that the pages of said pay-roll are numbered from one (1) to- 

(—) inclusive, and contains the names of-(—) persons, numbered from one (1) to-(—> 

inclusive ; and we further declare our entire disinterestedness in this matter. 

Dated -, 187-.-, 1 

Dated -, 187-.-, } Witnesses. 

Dated -, 187-.-, j 


CERTIFICATE OF INTERPRETER. 

L-, interpreter, hereby certify that I was present and witnessed the payment 

by-, United States Indian agent, on the respective dates mentioned in the foregoing 

pay-roll, of the several sums to the individuals who have receipted for the same; that I saw 
said individuals sign the same, by writing their names or making their marks; that I fully 
explained the nature of said payments to said individuals ; that the pages of said pay roll are 

numbered from one (1) to-(—) inclusive, and contains the names of-(—) persons, 

numbered from one (1) to-(—) inclusive. 

Dated -, 187-.-, Interpreter. 


CERTIFICATE OF AGENT. • 

L -> United States Indian agent, hereby certify, on honor, that on the respective 

dates mentioned in the foregoing pay-roll I made payment of the several sums to the individu¬ 
als who have receipted for the same ; that the pages of said pay-roll are numbered from one (1) 

to (—) inclusive, and contains the names of-(—) persons, numbered from oue (1) 

f°-(—) inclusive; and that the aggregate amount of said payments was - 

payment to Nos.-, amounting to-($-) not having been made. 

Dated-, 187-. 


, Agent. 



































STATEMENT of receipts and disbursements at-agency,-, by-, U. S. Indian agent. 


55 


o 

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is § 


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56 




-— Agency. 

Agent. 

Statement of receipts and disbursements 
for the-quarter, 18—. 


I 









57 


Agency, 


., 187—. 


To the Commissioner of Indian Affairs: 

I have the honor to report my balance of public funds on deposit and on hand at the close of 
the week ending Saturday,-, as follows: 

Deposited with the- $-- 


In hand- 

Total amount... $ 


Very respectfully, 

Your obedient servant, 

V. S. Indian Agent. 


Remarks: 


* 


Note.—F unds in transitu will not he reported by disbursing officers on this statement until 
notice shall have been received from the depositary that moneys have been placed to their credit. 

































FIRST INDORSEMENT. SECOND INDORSEMENT 


58 





































































59 


Agency, 


-—, 187—. 

To the Commissioner of Indian Aj fairs: 

I have the honor to report my balance of public funds on deposit and in hand at the close of 
the month ending-as follows: 

Deposited with the -_____’_$- 


In hand 


Total amount — 


$ 


Yery respectfully, 

Your obedient servant, 


IT. S. Indian Agent. 


Remarks: 


R'ote.— Funds in transitu will not be reported by disbursing officers on this statement until 
notice shall have been received from the depositary that moneys have been placed to their credit. 

gp* This statement must be promptly forwarded to the Office of Indian Affairs on the first 
day of each month. 

Letters of transmittal are not required in such cases. 






































FIRST INDORSEMENT. SECOND INDORSEMENT. 



Chief Finance Division. 


















































































for the 


ESTIMATE OF FL'N'DS required for the Indian service at 
-quarter, 187—, by- 


Heads and subheads Objects for which funds Amount of Amount on 
of appropriations. are required. estimate. hand. 


Objects for which 
funds on hand will 
be needed. 



Note.—T he objects for which funds are required, and for which funds on hand will be 
ueeded. must be specifically stated. 
























62 


- agency. 

ESTIMATE OF FUNDS. 
_ quarter , 187—. 













REPORT OF EMPLOYES in the-agency for the-quarter, 187 




63 


1 

<£ 

s 

g 

s 

M 

• 



•aoijrsaaduioo 


•poifoptina 


qoiqiv aoj soqux 

* 

•poixqdino oaaqAi 


•9§auqr> 


-sip ao uoi^uuSisoH 


•90IAJ9S 


jo jugaigoaauiaioQ 


•aaoq 9ioqA\. oaiqj 


•pgjnioddn 


90U9qil UXOJJ 99«I C J 

* 

a? 


m 


© 


a: 


*© 




p* 


£ 


© 


o 




© 

5 


c2 

fz; 



I 


# 


I certify, on honor, the foregoing to be a true list of employes in the-agency. 































agency < 


REPORT OF EMPLOYES. 
_ quarter, 187—. 







DESCRIPTIVE STATEMEN i oi piupuoou >,j..D h 3 in employes at-agency,-submitted 

187—, by-*-, U. S. Indian agent. 


Remarks. 

* 65 

Remarks. 


Compen¬ 

sation. 


Compen¬ 

sation. 


Date of com- 
mencing 
service. 

% 

Date of ter- 

minating 

service. 


For what 
tribes em¬ 
ployed. 


Cause. 


Where em¬ 
ployed. 

' 

Residence. 

* 

Birthplace. 


Previous 

occupa¬ 

tion. 


-paSanqo 
-sip ao 
p^uSisay; 


Position 
oroccu¬ 
pation. 


‘uorjnd 
-nooo ao 
uopisod 


•paixTBin 
ao 9[3uig 


•paiaanui 

ao9[Suig 


•o3y 


•9§Y 


•aony; 




•X9S 


•xog 


Nominated: 

Name. 


Relieved: 

Name. 



5 










































66 


Agency, 




187—. 


To the Hon. Commissioner of Indi.au Affairs, 

Washington, D. C.: 

Sir: In compliance with instructions,* I forward herewith a descriptive state¬ 
ment of certain changes in the employd force at this agency, which I propose to 
make, subject to your approval. 


JJ. S. Indian Agent. 


-• Instructions to agents require that every change of employds shall be reported to the Com¬ 
missioner, for his action, at the time such change takes place. 

In the descriptive statement, the sex may be designated by the letter M for male or F for 
female, the kace by W for white, N for negro, I for Indian, H for half-breed, C for Chinese, &c.; 
and the correct age is to be given when known; when it is estimated, a line should be drawn 
under the figures. S should represent single and M married. 

These reports of “ Changes in Employbs ” are not to be considered as a substitute for “ Quar¬ 
terly Reports of Employ6s.” The latter must be made regularly and promptly, without regard 
to these 




PS 

K 

3 

PS 

H 

cc 

O 

X 

> 

* 

Q 

K 

cn 

»—i 

K 


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r 

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ui 




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. 





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67 


, IS--. 


and found the same to be-1_ 

- ' 

and of quality fully equal to the sample on which M 


I HEREBY CERTIFY that I have carefully inspected, for the Indian Department, 


weighing 


- pounds. 


contract dated, 
day of- 


-, 187—, was awarded. The same has, this 


-, 187—, been properly marked by the contractor, and stamped by me, 


and delivered to 


for transportation to 


and I also certify that I have signed this receipt in duplicate. 


Inspector of Supplies. 
































INDIAN DEPARTMENT. 


RECEIPT FOR BEEF CATTLE. 


187—. 


-Indian agency, 
-, 187—, 


Received at - 


of- 


head of beef cattle, weighing--- 

---(-) pounds, 

gross, under-contract dated- 

187—, for subsistence of Indians at- 

Reservation,_—-, and for which I have signed 

receipts in duplicate. 

j 

JJ. S. Indian Agent. 


One copy to be transmitted to the Office of Indian Affairs, by the agent, per first mailand the 
other to lie given to the claimant, to be by him forwarded. The manner of determining the 
weight must be specified. The weight should be stated in words as well as in figures; also 
whether net or gross weight. 

Settlement will only be made when both copies are in possession of this Office. 




















* 










V 








/ 


71 


INDIAN DEPARTMENT. 


RECEIPT FOR SUPPLIES. 


187—. 


Received at 


Indian agency, 


187—, 


of- 


(-) pounds 


of--, under-contract 

darted___, 187-, for subsistence of Indians 


at 


Reservation, 


and for which I have signed receipts in duplicate. 


U. S. Indian Agent. 


One copy to he transmitted to the Office of Indian Affairs by the agent, per first mail, and 
the other to be given to the claimant, to be by him forwarded. The certificate of inspection— 
which, like this receipt, should be issued in duplicate only, and so stated over the official signa¬ 
ture of the inspector—must also be attached to this receipt. 

Settlement will only be made when both copies of the receipt are in possession of this 

Office. 

















































































73 


QUARTERLY RETURN OF PUBLIC PROPERTY 


PERTAINING TO THE 


Agency , 


FOR THE 


Quarter, 18—. 


BY 


Indian Agent. 


ALL ARTICLES BORNE ON THIS RETURN ARE TO BE ARRANGED IN ALPHA- 
BETICAL FORM AND IN STRICT ACCORDANCE WITH THE ABSTRACTS 
AND THE INSTRUCTIONS CONTAINED THEREON. INSERT EX¬ 
TRA SHEETS, AS INDICATED, WHEN NECESSARY. 


This return, made out in proper form, must be forwarded to Indian Office within thirty 
days after expiration of each quarter. 









74 


QUARTERLY RETURN of public property received, issued, and remaining on 

18—, by-, 


Date. 

■ 

Abstracts, &c. 

V 



• 




— 

— 

— 

— 


- 





/ 








Per last return 
Abstract A .. . 
Abstract B ... 

Abstract C . . 

Abstract D .. 
Abstract E .. 
Abstract F .. 

On band . 

Received by purchase . 

Received from contractors and by 
consignment. 

Fabricated, &c .-. 

Total to be accounted for . 

Articles issued to Indians . 

Articles sold to employes . 

Articles expended, &c . 

Total issued, expended, &c. ... 

Total remaining on band . 







Here insert any extra leaves that may he required 


















































« 


75 


hatul at-agency-for the quarter ending - 

U. S. Indian Agent. 


* 








• . 

















— 

























— 












/ 



































— 

— 

• 






— 


— 


— 


— 






— 












































' 












—»— 












* 




by the number of articles borne on the return, 





























































































































* 


76 

I certify, on honor, that the foregoing return exhibits a true and correct state¬ 
ment of all the property which has come into my hand on account of the Indian 
Department during the quarter ending on the-of-, 18—. 


., Indian Agent 


® ® ft® 

<1 g2 c- 

O <*■**■» 
® CTO'S' 
P-® ® ® 

$® ©S’ 

a'S.o ej. 
gs ® 3. 
® * ors 
to g. Ms — 
=g 2 w® 

S-o &® 

• Hjp,.. 

r+B 

2 3|. 
®"^.» 

Sesr 

O' o' 



PROPERTY RETURN 
















77 


(Abstract “A” to property return.) 


ABSTRACT OF ARTICLES purchased for-agency during the 

quarter, 18—, by-, Indian agent. 



I certify that the above abstract is correct. 

———————————— t 

Indian Agent 

Note.—E xtra leaves should be inserted when necessary, and fastened in the center with 
thread. 























































(Abstract “A” to property return.) 


ABSTRACT OF ARTICLES PURCHASED 


during the 


quarter, 18—, 



Indian Agent, 


at 


agency. 


To be in triplicate; one copy to be retained, two 
to be sent with the quarterly return of property to 
the Office of Indian Affairs within thirty days after 
the expiration of the quarter. 

This abstract appertains exclusively to the prop¬ 
erty .return, and is designed to show all the supplies 
purchased by the agent, whether paid for or not. 
Ho vouchers of the purchases accompany this ab¬ 
stract. They are in the cash account. 









79 


(Abstract “ B ” to property return.) 

ABSTRACT OF ARTICLES received from contractors and by consignment 



certify that the above abstract is correct. 


Indian Agent. 

Extra leaves should bo inserted when necessary, and fastened in the center with thread. 
Arrange the articles in as nearly an alphabetical form as practicable. 


% 




































































(Abstract “B” to property return.) 

% 


Articles received from 

CONTRACTORS AND BY CONSIGNMENT 


during the 


quarter, 18—, 


by 


Indian Agent , 


at 


agency. 




To be in triplicate; one copy to be retained by the 
officer, and two to be sent to the Office of Indian Af¬ 
fairs with the quarterly return. 

All property received from contractors and by con¬ 
signment will be entered on this abstract, whether 
receipted for or not. ♦ 

No vouchers need accompany this abstract. 












3 

© 


O 




o 

c3 

s- 

X 

◄ 


81 


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© 


© 


© 


—a 

Ww w 
— »v 

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G 

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g: ~£ 

•+P G 


b£ 


^5 G •« 

■P •—■ r-— 

U tH ^ 


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© 


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3 

> 


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© 
© 
© 
5h 

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w 
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r ^ 


H 

O 

<3 


c£ 

qq 

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i 


























♦ 


$ 




• 




i 




i 






1 








» 




1 





i 

i 


1 

1 




» 




• 




1 

l 

• 

i 


'S9{9pM e 9t ll 
ioj u8aiS ;naraSp‘aiAvou>i 
-on jo (Sob ji) pain e^S 


From whence received. 

Manufactured in 

Manufactured in 

Manufactured in 

Manufactured in 

Raised on farm 

Increase in stock 

Total. 

i \ 1 

j 



t 


s 

« 

•->» 

>5 


~3 

a 

i-t 

G3 

■+* 

-a 


© 

-p> 

a 

© 

o 

o 

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I 


a 


/ 















































































































82 


(Abstract “C ” to property return.) 


ARTICLES RECEIVED 

FROM VARIOUS SOURCES 


Muring the 


-quarter, 18-, 


BY 


Indian Agent, 


at 


agency. 


To be made in triplicate; one copy to be retained 
by the officer, two to be forwarded to the Office of 
Indian Affairs with the quarterly return. 

Note.— This abstract contains all property not 
borne on the previous return that may come into the 
possession of the agent on account of "articles manu¬ 
factured in the quarter in mills, shops, &c.; or raised 
on farm; increase in stock. &c.; or in any manner 
other than by purchase, (Ah. A,) or by consignment, 
«(Ab. B.) 











(Abstract 1) ” to property return.) 




83 


O 

U 


P 

<© . 

^ P 
£ § 
Z to 

c5 c3 


w c3 

3 P 
HH 

.2 ~ 


o 

1-^ 

V 

to 

c3 


pO 


GO 


4— 

o3 

X 

P 

P 


P o 

5 ^ 

x ^ 

• r- 

OD 

w 

.J 

o 

k—- 

H 

r*> 


mU 

o 

H 

w 

O 

< 


y: 


s 

Os 

s 

*♦-» 

•o 


© 

ft. 


© 

I •£ 

X 

H -2 

“ O 

P 


P 

o 

Ut 


X 

>> 

c3 

^3 

P2 

43 

o 

P> 


© 

p 

00 

x 

s 

c 

pP 

£ 

o 

H 


c 

£ 

t- 

© 

*© 

P 

o 

> 

p- 

© 


c 

H 


ii 


© 

© 


© 

X 

4> 

© 

Cj 

►- 

4-3 

X 

p© 

CJ 

© 

C 

P> 

flS 

© 


4> 

c3 


•Note.—A ll articles embraced in this abstract must be arranged in alphabetical form as near as practicable. 
Extra leaves should be inserted when necessary, and fastened in center with thread. 

























































































































84 


(Abstract “D” to property return.) 


ABSTRACT 


OF 


ARTICLES ISSUED TO INDIANS 


during the 


quarter, 18 - , 


BY 


Indian Agent , 


at 


Agency. 


To be in triplicate; one copy to be retained by the 
officer, two sent with the quarterly return to the 
Office of Indian Affairs, and to be accompanied by 
properly-receipted vouchers. 










85 


(Voucher to Abstract D.—Property.) 


We, the undersigned, chiefs and head-men and heads of families of the 

tribe of Indians, acknowledge to have received from _ 

Indian agent at-agency,- 

the following articles, viz: 


No. 

Signed. 

N’o. 

Signed. 

1 


9 


2 


10 


3 


11 


4 


12 


5 


13 


6 

- 

14 


7 


15 


8 





I certify, on honor, that I have explained the nature of the issue, and that I witnessed the 
delivery of the articles as herein set forth, and the signing of the above receipt therefor. 


Interpreter. 

Dated -, 187—. 


We certify, on honor, that we were present and witnessed the delivery of all of the articles 
above named, and that the signatures of the Indians to the foregoing receipt, from No. 1 to 

Xo. _, inclusive, were made in our presence; and we declare our entire disinterestedness 

in this matter. 


Dated --- > 187—. 


I hereby certify, on honor, that I have, this-day of- 

issued all the articles named in this voucher to the above-named Indians. 


Indian Agent. 




























86 


Voucher No.-, Abstract D, 


TO 

PROPERTY RETURN 


ISSUES TO INDIANS 


BY 


Indian agent at 


agency. 


Date of issue, 


18 —. 


This voucher to be made in triplicate ; one copy 
retained, and two forwarded to Office of Indian Af¬ 
fairs with property return. 

















87 





a 

© 

43 

© 

■ 



a 


— 

© 

c3 

Sh 

43 

30 

<1 





o 


>> 



a 

o 

to 

1-4 


© 


© 

43 

c8 • 

^ £ 
/—H 

^ © 
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+=> - 


© ► 
a 
o> 
tJC 

CS 


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c3 


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>> 

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-M 


o 

0} 

w 

o 

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O 

H 

O 

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co 

3Q 

< 



\ 

; 



. 





































• 








» 




% 













# 







1 


Amount. 

a: 

43 

o 

1 


Dolls. 

* 

• 


To whom sold. 

% 

Total.* . 

\ 

Date. 

18—. 

/ 


© 
43 
• *-H 

03 
© 
•—< 

© 


C 

c3 

03 

'© 


a 

M( 

© 

© 

aa 

43 . 
^ 1£ 


© 

* 


© 


g 9 

> -m 


© 

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sh 


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© 

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5 

© 


as >> 

^ s 

© *>, 

a © 

n—< ^ 

-H - 

© © 

a m 

© 

C 03 
” C$ 
© „ 
43 ~ 

C 30 
32 4-i 

C A 

r— 

a © 

1® 
© A - * 

a= 


30 

a 

© 

© 

a 

a 


43 
43 

c3 

aa 

-*3 

3 ”3 

Cv 

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S3 

z* - 

M "* 

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•8* 
si 

a 

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03 -a 

r© ‘ 


cS 

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c« 

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pfl 

43 


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03 
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43 

r3 

43 
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3,2 

• i-H 

t- a 

Oh 
a ^ 
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Z £ 

8 3 


O 

+J 


40 

•O 


© 



o 

4% 

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T*» 



* 


\ 


Note.—A ll articles embraced iu this abstract must be arranged in alphabetical form. 





































































































































88 


(Abstract “E ” to property-return.) 


ABSTKACT OF 

ARTICLES SOLD TO EMPLOYES 

during the---quarter, 18—, 

BY 


Indian agent at 


agency, 


To be made in triplicate; one copy to be retained by the 
agent, and two to be sent with quarterly return to Office of 
Indian Affairs. 

This abstract must be accompanied by receipts of the parties 
to whom the rations were sold. 


1 



4 








(Abstract “F” to property-return.) 

ABSTRACT of articles expended, &c., in the public service at-agency,-, daring the quarter 

ending-, 18—. 



« 






89 


1 

1 



» 


• 








i 



* 




| 




• 




























• 












j 








1 










© 

•Mi 

r 

© 

© 

k—i 

• 

• 

* r 

i 

uaqonoA jo joqtun^ 




© 
© 
£i 

Cm 

o 

© 

oo 

© 

CJ 

Cm 

00 

© 

> 

o 

-a 

a 

© 

^3 


c3 

-d 

• 4-3 

.>4 


— 

t- 

© 

© 



- 


4 


♦ 




Extra leaves may be inserted when necessary, to be fastened in center with thread. 
Arrange the articles in alphabetical order. 



















































































































90 


(Abstract “F.”) 


-quarter, 18—. 

/ 


ARTICLES EXPENDED, &c. 


Indian Agent. 


AT 


agency. 


To be made in triplicate; one copy retained by 
agent, two sent with quarterly return to the Office of 
Indian Affairs. The vouchers to this abstract will 
have to be made by the agent as occasion requires. 
All articles expended in the service at the agency 
must be shown hereon, and arranged in alphabetical 
order. 












91 


/ 


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a 

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02 


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to 2 
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a 2 

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-a »" £ — «3 2 © 2 3 a x 
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>s 2 ^ ri. © a cr - ** +■* 

l- 5 '2»»3.2 cS © 

a® -bc 0 ®a~.3-a 2 

'“©aa©a:aa. < — 5 
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l^Sc *,§-'§.§ 

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p 5 o ^ ^ ^ — S tS >3 

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a '« o' 

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aS©> S*£3-| * g *4 t 3 

®aoE^» f _,^2272 ce a 

© © ©,2 _^ © -p "“.a a >>® 

®Oa,aS©aa-— ©a J+j 
p .* 3 -a©satj 

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©-^ooS^'-a o-^F- 2 ® 

a.a is© — apa a : o H 

P a bx+j © - v£a .2 p,©©; 

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a 2 3^23 ©aaa'SSai; © 

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'© -a © 2 q a -a t , „ ©h „ © o -2 _q 


p. a 
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9q © g S S•§■&-<* £ 
© u -®.hQ- x 5o 2° Sass 
b a - *1 - H a? a-.3 x 23 aa ^ ^ 

©a'bJ ®® 5 ^® 2 

bt' 1 * a ■ 


-a ©. 

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rt © r3 a ^ ftn ^ +z _^ 


I 05 ®£« 

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a; 

© 


Monthly SANITARY report. 

t 

For the month of-, 187—. 


agency 


, Agent. 


, Physician. 


Examined, approved, and respectfully forwarded. 





























Memoranda. 


92 


Enter only those 
diseases (follow¬ 
ing the nomen¬ 
clature of‘ mem¬ 
orandum”) of 
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FOR 

_, 187—. 

_agency. 

_, agent. 


Rec’d Off. Ind. Aff’s 


187-. 


* State whether industrial, boarding, or day school. tGive actual numbers; but 
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Slapped via 


95 


U. S. BILL OF LADING. 


__-_, 187—. 

RECEIVED from--- - 

-, the following articles of Indian goods and supplies 

as specified below, in apparent good order and condition, to be forwarded to - 

-by - 

contractor for transporting Indian supplies, &.C., and there to be delivered in like good order 

and condition unto-— , for which I have signed 

bills of lading in duplicate. Freight to be paid by the proper officer of the United States at 

t he rate of-, and to the order of- 

--on the presentation and surrender of both these bills of lading properly 

receipted by the party receiving the said supplies. 

Carrier. 


Marks. ! No. 


Packages contain— 


Weight, 

pounds. 


-, 187—. 

RECEIVED from-the Indian supplies, &c. 

specified above, in good order and condition, weighing --1 

pounds, and for which I here sign duplicate bills of lading. 


* 


See note—over. 






































96 


Explanation regarding loss or shrinkage—to be made by agent: 


TJ. S. Indian Agent. 

Note.—P ayment for transportation -will only be made on properly receipted bills of lading, 
for which necessary blanks will be furnished by the Indian Office. 

Upon the delivery of the goods they will be receipted by the consignee, or in his name by 
some one duly authorized to sign for him, which authority must be shown. 

Freight will only be paid on presentation and surrender of every copy of bill of lading. 

In case of loss or damage of the public property while in the possession of the carrier, the 
actual value of such loss or damage, including transportation, should be stated on the bill of 
lading. 

It is desirable that the route that the goods are to be taken should be indicated. 

Where stores are shipped over subsidized roads by a contractor for transportation, under a 
regular written contract with the Indian Department, payment in full may be made to the said 
contractor upon,his presenting the receipt for the amount he has paid said subsidized road, in 
addition to the usual bills of lading. No payment to subsidized roads in any other case will be 
allowed. 

Erasures, interlineations, or alterations in bills of lading must be explained thereon by the 
issuing or other competent officer, and said explanation must be signed by him. 




























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(To be arranged alphabetically, as on 
property-retu pi.) 




Remarks. 

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(See note on face of estimate.) 




/ 

I certify that the above estimate is correct, and that the articles specified are requisite for 
the public service, rendered so by the circumstances set forth in the above remarks. 


agency 


Indian Agent. 


Dated 


18 - 
































99 


U. S. INDIAN SERVICE. 


Agency. 



JJ. S. Indian Agent. 


SUBJECT. 


ACTION. 


Registered, 

































ARTICLES OF AGREEMENT Department of the Interior, THIS AGREEMENT, made and entered into this 

Office of Indian Affairs, 

between Washington, _, 18-. ^ of -• one thoMand ei S ht hundred and - 


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Article . That it is expressly understood by the part of the second 
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Statutes, neither this contract nor any interest therein shall be transferred 
to any other party or parties, and that any such transfer shall cause the 
annulment of the contract so far as the United States are concerned; all 


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BOND 

FOR THE FULFILLMENT OF TIIE CONTRACT 
BRTWKEN 


AXD 


Datprl 

For 


Amount, $ 

9 



£ 


. . ’ s 

Sureties. 

1 ■* 


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All bonds must be sealed with wax or other adhesive 
substance. 


» 



































































4 


104 






County of. 
On this - 


of 


| SS : 




day of 


A. D. 18—, 


before rue, the undersigned, a 
county and - 


in and for the 


-and 


aforesaid, personally appeared 
-- and 


., who being by me severally sworn, according to 


law, each upon his oath says that he owns and possesses property not exempt by law from execu¬ 
tion, over and above all his debts and liabilities, and free from all incumbrances, of the value of 
the sum set opposite his name in connection herewith, viz: / 


Subscribed and sworn to before me at __ 

this-day of - , 18—. 

[SEAL.l 


/ 
























ABSTRACT OF PROPOSALS received by-, under bis advertisement of-, inviting proposals for 


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I certify that the above is a correct abstract of all the proposals received by me under the advertisement mentioned above. 





















































106 


ABSTRACT OF PROPOSALS. 


RECEIVED BY 


UNDER HIS ADVERTISEMENT OF 


187-, 


inviting proposals for 


A copy of the advertisement should he attached to 
this abstract. 





















107 


OATH. 

I do solemnly swear that the copy of contract hereunto annexed is an exact copy of contract 

made by me personally with_; that I made the same fairly, 

without any benefit or advantage to myself, or allowing any such benefit or advantage cor- 

, 

ruptly to the said____or any other 

person or persons; and that the papers accompanying include all those relating to the said 
contract, as required by the statute in such case made and provided. 


U. S. Indian Agent. 


Sworn to and subscribed before me, at_ 
this_day of_ 


., 187 —. 












108 


OATH OF DISINTERESTEDNESS. 


PERTAINING TO CONTRACT BETWEEN 


AND 


Dated 


For 


This oatli to be affixed to copy of contract sent to 
Keturns Office. 


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